{"id":1886,"date":"2023-02-10T12:49:55","date_gmt":"2023-02-10T20:49:55","guid":{"rendered":"https:\/\/dornsife.usc.edu\/administration-finance\/?page_id=1886"},"modified":"2025-04-17T12:28:27","modified_gmt":"2025-04-17T19:28:27","slug":"requesting-a-position-2","status":"publish","type":"page","link":"https:\/\/dornsife.usc.edu\/administration-finance\/human-resources\/requesting-a-position-2\/","title":{"rendered":"Requesting a Position"},"content":{"rendered":"\n\n\n\n                        \n  \n    \n\n\n\n\n\n\n<div\n  class=\"cc--component-container cc--stacking-cards \"\n\n  \n  \n  \n  \n  \n  \n  >\n  <div class=\"c--component c--stacking-cards\"\n    \n      >\n\n    \n            <div class=\"header-container\">\n            \n                                \n<div class=\"f--field f--description\">\n\n    \n  <p>To request a new or replacement position (including Postdoctoral, Resource Employee or Visiting Academic), the following forms must be completed by the hiring unit.<\/p>\n<p><span style=\"text-decoration: underline\">Before submitting the forms below, please ensure that you have discussed and obtained the appropriate funding source account number(s) from your designated Deputy Director<\/span>.<\/p>\n<p>Please note that the instructions below are also applicable to <strong>Posting Waivers<\/strong>. This means that the position is exempt from posting on the web. Generally, only Postdoctoral Scholars, Resource Employee and Visiting Academic positions are eligible for posting waivers.<\/p>\n\n\n\n<\/div>\n                    <\/div>\n    \n            <div class=\"cards-container\">\n            \n                <div class=\"card\">\n\n                    <div class=\"title-description\">\n\n                                                      \n<div class=\"f--field f--cta-title\">\n\n    \n  <h3>\n          Position Request Forms\n      <\/h3>\n\n\n<\/div>\n                        \n                                                        \n<div class=\"f--field f--description\">\n\n    \n  <ol>\n<li><a href=\"https:\/\/dornsife.usc.edu\/administration-finance\/wp-content\/uploads\/sites\/43\/2022\/12\/Position_Request-Dec._2021_update-1.pdf\">Staff Position Request Form<\/a><\/li>\n<li><a href=\"https:\/\/dornsife.usc.edu\/administration-finance\/wp-content\/uploads\/sites\/43\/2022\/12\/Job-Information-Questionnaire-02_2020.pdf\">Job Information Questionnaire<\/a><\/li>\n<li>Job Description with percentages &#8211; please enter % of effort in 5% increments. Find your specific job description <a href=\"https:\/\/managers.usc.edu\/job-codes-and-descriptions-list\/\">here<\/a>. This form is not required for Postdoctoral, Resource employee and Visiting Academic positions.<\/li>\n<\/ol>\n<p><strong>Please include:<\/strong><\/p>\n<ol>\n<li>Preferred Job Announcement. This is not required for positions with Posting Waivers.<\/li>\n<li>Identified Candidate&#8217;s CV or resume &#8211; required for Posting Waivers, Postdoctoral, Visiting Academic and Resource employee positions.<\/li>\n<\/ol>\n<p>Optional Form:<\/p>\n<p><a href=\"https:\/\/dornsife.usc.edu\/administration-finance\/wp-content\/uploads\/sites\/43\/2022\/12\/Job_description_addendum.pdf\">Job Description Addendum<\/a> &#8211; form to assign duties that are <span style=\"text-decoration: underline\"><strong>not covered<\/strong><\/span> in the original job description.<\/p>\n<p>Send your completed position request packet via email to <a href=\"mailto:hrrequests@dornsife.usc.edu\">hrrequests@dornsife.usc.edu<\/a> and copy your assigned Department Deputy Director.<!--more--><\/p>\n<p><code><\/code><\/p>\n\n\n\n<\/div>\n                        \n                    <\/div>\n\n\n                    \n                <\/div>\n\n            \n                <div class=\"card\">\n\n                    <div class=\"title-description\">\n\n                                                      \n<div class=\"f--field f--cta-title\">\n\n    \n  <h3>\n          Position Approval Proccess\n      <\/h3>\n\n\n<\/div>\n                        \n                                                        \n<div class=\"f--field f--description\">\n\n    \n  <p><strong>Turnaround time is 10 &#8211; 12 business days.<\/strong><\/p>\n<p>What happens after you submit?<\/p>\n<ul>\n<li>Dornsife HR will review your request for completion. If additional information or documents are missing\/required, we will contact you via email or phone.<\/li>\n<li>Upon receipt of all required information\/documents, your request will move forward for additional review and approvals within the Dornsife Business Office and University Central Divisions. The entire process can take anywhere from 10 &#8211; 12 business days.<\/li>\n<\/ul>\n<p>Please note that we make every effort to expedite each request, however, additional delays may still occur. Please plan your recruitment\/hiring process with these timelines in mind. If you have any questions, concerns or need additional information, please contact Dornsife HR at 213-740-7634.<\/p>\n\n\n\n<\/div>\n                        \n                    <\/div>\n\n\n                    \n                <\/div>\n\n            \n                <div class=\"card\">\n\n                    <div class=\"title-description\">\n\n                                                      \n<div class=\"f--field f--cta-title\">\n\n    \n  <h3>\n          Workday Email Notifications\n      <\/h3>\n\n\n<\/div>\n                        \n                                                        \n<div class=\"f--field f--description\">\n\n    \n  <ul>\n<li>Expect a Workday email notification requesting that you log into <a href=\"https:\/\/employees.usc.edu\/\">Workday<\/a> and approve the position\/job requisition.<\/li>\n<li>Upon your approval, your manager will also receive the same notification. Please remind your manager to approve in Workday.<\/li>\n<li>After your manager&#8217;s approval, the request will route for additional review and approvals through the University Central divisions.<\/li>\n<\/ul>\n\n\n\n<\/div>\n                        \n                    <\/div>\n\n\n                    \n                <\/div>\n\n            \n                <div class=\"card\">\n\n                    <div class=\"title-description\">\n\n                                                      \n<div class=\"f--field f--cta-title\">\n\n    \n  <h3>\n          What Happens After All Approvals Have Been Attained?\n      <\/h3>\n\n\n<\/div>\n                        \n                                                        \n<div class=\"f--field f--description\">\n\n    \n  <p>You will receive an email from Dornsife HR that you position has been approved and\/or posted on the web. The email will contain instructions on how to view your posting and manage candidates via Workday Recruiting.<\/p>\n<p>&nbsp;<\/p>\n\n\n\n<\/div>\n                        \n                    <\/div>\n\n\n                    \n                <\/div>\n\n            \n                <div class=\"card\">\n\n                    <div class=\"title-description\">\n\n                                                      \n<div class=\"f--field f--cta-title\">\n\n    \n  <h3>\n          Where Can You Find Your Candidates? &#8211; Workday Recruiting\n      <\/h3>\n\n\n<\/div>\n                        \n                                                        \n<div class=\"f--field f--description\">\n\n    \n  <p>Workday Recruiting &#8211; UCS&#8217;s applicant management system, designed to help departments <em>FIND, SELECT<\/em> and <em>HIRE<\/em>, the very best talent, quickly and collaboratively, all in one unified system.<\/p>\n<p>As a hiring department, you have complete insight into your recruitment process, and are responsible for reviewing and managing your candidates in Workday Recruiting.<\/p>\n<p>This includes dispositioning candidates through the Stages of recruiting (Screen, Interview, Reference Check, Offer).<\/p>\n<p>Please note that an &#8216;Action&#8217; item(s) will appear in your Workday Inbox every time you disposition your candidate(s). This action item must be completed to move forward to the next stage.<\/p>\n<p>To ensure compliance with the university&#8217;s applicant tracking policy, please utilize the <a href=\"https:\/\/docs.google.com\/document\/d\/1mQ7_e3H6fFAs4GxrBh8lpqukpWDQtgGgAjCLG7Kkvrg\/edit\">Guide for Workday Recruiting<\/a> when taking action on your candidates in Workday.<\/p>\n<p>Please take a moment to familiarize yourself with the stages and actions required when managing candidates. You can find help with Workday Recruiting including video tutorials <a href=\"https:\/\/dornsife.usc.edu\/administration-finance\/human-resources\/workday-recruiting\/\">here<\/a>.<\/p>\n<p>If you would like to schedule a virtual training session on Workday Recruiting please send an email to <a href=\"mailto:hrrequests@dornsife.usc.edu\">hrrequests@dornsife.usc.edu<\/a>.<\/p>\n<p>&nbsp;<\/p>\n\n\n\n<\/div>\n                        \n                    <\/div>\n\n\n                    \n                <\/div>\n\n            \n                <div class=\"card\">\n\n                    <div class=\"title-description\">\n\n                                                      \n<div class=\"f--field f--cta-title\">\n\n    \n  <h3>\n          Posting Guidelines\n      <\/h3>\n\n\n<\/div>\n                        \n                                                        \n<div class=\"f--field f--description\">\n\n    \n  <p>All positions must be posted for a minimum of <span style=\"text-decoration: underline\"><strong>5 business days or 8 calendar days<\/strong><\/span>.<\/p>\n<p>You may begin to review, selection and interview process as soon as candidates apply. <strong>However, you may not extend an employment offer until the 5 business day posting requirement has been met. Furthermore, please refer to the Guide for Workday Recruiting to ensure you have completed the necessary steps prior to extending a verbal offer.\u00a0<\/strong><\/p>\n<p>Positions will be posted on the Workday internal career site, or on both internal and external <a href=\"https:\/\/usccareers.usc.edu\/\">USC Careers<\/a> site.<\/p>\n\n\n\n<\/div>\n                        \n                    <\/div>\n\n\n                    \n                <\/div>\n\n            \n        <\/div>\n    \n\n  <\/div><\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":42,"featured_media":0,"parent":152,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"page-chaptered-page.php","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-1886","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Requesting a Position - 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