Starting December 1, 2014 - All proposals must be routed using the Kuali Coeus (KC) Preaward system. KC has replaced the PAR and the ePAR. Detailed instructions available here.
All proposals for sponsored research funding must be routed first through the Dornsife Research Office (DRO) for school approval, then through the Department of Contracts and Grants (DCG) for institutional approval and submission. Only DCG officers are recognized as authorized signing officials for USC.
KC Proposal Submission Process
- Proposal Development Document is created
- PI approves
- DRO approves
- PI finalizes proposal; approves again
- DCG reviews the proposal and submits to sponsor
The following items are required to be uploaded to the Internal Attachments section for Dornsife approval:
- Proposal Cover Page - NSF Cover Page, SF 424 Cover Page
If the agency does not require a specific cover page, create one using this template
General USC Cover Page Information
- Project summary or abstract
One-page draft version is acceptable
- Excel budget - Excel Template
USC Federal Rate Agreements (current fringe and F&A rates)
- Budget Justification - Word Template
- Solicitation or announcement
Submission Deadlines and Processing Times
- Dornsife Research Office Processing
Proposal Development Documents should be received by DRO at least 5 business days prior to the proposal deadline. DRO will process and approve within 24 hours provided there are no issues raised in the review process that require confirmation, clarification or additional approvals.
Once DRO approves the Proposal Development Document, the PI and the proposal initiator will receive an email notification asking for final approval. Final approval should not be given until the final proposal documents have been uploaded to the Proposal Attachments section and are ready for DCG review.
- Department of Contracts and Grants Processing - DCG Service Commitment
Complete Proposal Development Documents, including all finalized proposal documents, should be submitted to DCG at least 3 days prior to the proposal deadline. Proposals received in advance of this deadline will receive priority treatment.
Proposals received less than 24 hours ahead of the deadline will be submitted if possible. However, because it may be impossible to check for errors, these late proposals risk rejection by the sponsor.
DCG will notify you when the proposal has been approved by the senior administrator.
Should you need proposal preparation assistance, please email us at firstname.lastname@example.org or one of our staff members directly.
Contracts & Grants Coordinator
Departments covered: American Studies and Ethnicity, Anthropology, Art History, Center for Applied Mathematics, Chemistry, East Asian Languages and Cultures, History, Korean Studies Inst., Linguistics, Loker Hydrocarbon Research Institute, Mathematics, Physics & Astronomy, Slavic Languages and Literature, Sociology
Contracts & Grants Coordinator
Departments covered: Human and Evolutionary Biology, Marine Biology, Neurobiology, Center for Dark Energy Biosphere Investigations, Economics, Center for Japanese Religions & Culture, Political Science, Religion, USC Wrigley Institute for Environmental Studies
Proposal Processing Assistant
Director of Research Administration