Forms

POIR Agenda
Appointment of Committee
Change of Committee
General Petitions
Request to take PhD Qualifying Exam
Travel Reimbursement

Petitions and Forms 

Type of Request

Required Forms

Submit To

Deadline

Qualifying Exams

Appointment of Guidance Committee Form 

Request to take Qualifying Exams Form

Report on taking Qualifying Exams (See Graduate Advisor for this form)

Graduate Advisor

Exams are offered during Spring Break and in August and must be taken by the student's 5th semester in the program (under revised program).

Other Related Deadlines:
Students prepare Substantive Paper prior to their qualifying exam (See POIR Guidelines for specific deadlines). Students must schedule their Oral Exam as early as possible within 60 days from the last written exam date.

Fellowship Year

Fellowship  Year Progress Form

Graduate Advisor

By the semester before the start of a fellowship year

Directed Research

Directed Research Form signed by supervising faculty

Please attach a course plan/syllabus

Graduate Advisor

Preferrably as early as registration open, but no later than 2 weeks before the add/drop registration deadline for the semester. See the current Schedule of Classes for specific dates.

794z Enrollments

794z Enrollment Form
Please attach a DCP form.

Graduate Advisor

Preferrably as early as registration open, but no later than 2 weeks before the add/drop registration deadline for the semester. See the current Schedule of Classes for specific dates.

Students Entering their 6th-8th year

Dissertation Completion Plan (DCP)

Graduate Advisor

Preferrably as early as fall registration opens, but no later than 2 weeks before the add/drop registration deadline for the fall semester. See the current Schedule of Classes for specific dates.

Dissertation Proposal Defense

Chair reports Proposal Defense outcome in an email to POIR Director and Graduate Advisor.

Graduate Advisor

Student must schedule their Dissertation Proposal within 6 months after the oral exam.

Dissertation Defense & Filing

Appointment of Dissertation Committee Form
Approval_to_Submit_Final_Thesis_Form.pdf
Approval to Submit Defended Doctoral Work

Original Signature Page



Survey of Earned Doctorates

Graduate School

Students should schedule their dissertation defense as early as possible to ensure committee members will be available and to allow time for any recommended revisions. Forms must be completed and submitted directly after a successful defense and/or at least two weeks before the published dissertation filing deadline. Please refer to the Graduate School Website for specific dates and instructions.

Leave of Absence

Leave of Absence Petition
Attach a DCP if you are in your 5th year or beyond

International Students must first submit a Leave of Absence form to the Office of International Services. Students who are at the end of their 5th year in the program must also submit a Program Extension form and GeneralPetition.doc.

Graduate Advisor

Preferrably as early as registration open, but no later than 2 weeks before the add/drop registration deadline for the semester. See the current Schedule of Classes for specific dates.

Course Substitution/Transfer

General POIR Petition

Graduate Advsior

Course Transfer requests must be done before the end of the student's 2nd year in the PhD program. Course substitution requests must be submitted before the qualifying exams.

Customized Third Field Approval

General POIR Petition
Attach a list of courses and the supervising Faculty name and signature.

Graduate Advisor

By the 2nd year in the program.

Extension of Time to Complete Degree (ONLY when recommended by POIR Director and/or Faculty Chair)

Extension of Time Request Form
Attach a DCP and letter of support from Faculty Advisor

International Students must submit a Program Extension form to the Office of International Services.

Graduate Advisor

As soon as possible after recommendation is made by the POIR Director and/or Faculty Advisor/Chair.

Change of Guidance or Dissertation Committee

Change of Committee Form

Graduate Advisor

Before requesting permission to take the qualifying exam. Dissertation Committee changes can be requested before the dissertation defense.

Retain a member of the committee who has retired or moved to a different institution.

Request to Retain Member of Committee

Graduate Advisor

Before the dissertation defense.